Documentation refers to any document that contains information that can be retrieved and reviewed at a later time. This includes records created on paper or in physical format as well as ones that are recorded digitally by using computer programs, such as spreadsheets, word processors and image editing software. In the majority of companies, documentation adheres to an established set of rules and guidelines to ensure that each new document has a certain degree of similarity in form and structure to older documents. This helps ensure consistency and transparency within the organization’s documentation workflows as well as ecosystem.
Contrary to traditional paper or tangible records, documents in digital formats are often given a unique filename to differentiate them from other records. This helps to organize documents and allows users to retrieve information quickly without opening multiple documents. Documentation is also organized into folders which allows users to access specific records within a larger set of data items.
Apple applications such as Pages and TextEdit as well as third-party applications available on the Mac App Store allow you to create many different types of documents. This includes reports, letters, essays, financial charts, slideshows, presentations and much more. These documents can be accessed on different platforms, and facilitate collaboration between team members.